Director’s Secretary – Land, Planning & Design

We’re looking for a Director’s Secretary to provide professional, proactive and effective secretarial and administrative support to our Development Director, Senior Management Team and their wider teams. You will play a vital role ensuring that the departments are running smoothly and able to demonstrate expectational verbal and written communication. You will be responsible for handling confidential information including drafting, editing documents, attending senior management meetings and accountable for the distributing this information to relevant stakeholders. 

The successful candidate will be responsible for but not limited to the following:

• Proactive diary management for the Development Director and Head of Land,  incl. hotel and restaurant reservations and liaising with any necessary colleagues/external Agents
• Maintain the Development Director’s expenses incl. collation of receipts and the filling out of credit card and cash expense forms 
• Distributing requests for bank appraisal reports and preparation/collaboration of the report
• Make copies of final bank appraisal reports for Land team, Banks and Independent Valuator
• Proactive diary management, including:
  • Arrange internal/inter-departmental meetings incl. book meeting rooms and arrange refreshments as necessary
  • Attend internal meetings and produce timely and accurate minutes
  • Arrange external meetings incl. sending diary invites and reserving locations
  • Organise conference calls
  • Maintain the ‘Leave and General’ calendar
  • Arrange meetings at conference events
• Land database management
• Final review and tidy up of Land, Regional and Plc Board reports
• Drafting and preparing correspondence 
• Arrange payment of all Land invoices, in line with company procedures 
• Aid the Development Director in compiling the graphs and slide information for presentations
• General administrative support to team members

As a valued employee you will be rewarded with the following:

• Highly competitive Annual Salary
• Generous company pension (employer contribution up to 10%)  increasing with length of service
• Private healthcare for employees, partner and children up to the age of 21
• 22 days holidays, plus English bank holidays, plus the Christmas shutdown (not deducted from your holiday allowance)
• Life Insurance – 4x salary
• Income Protection
• Discretionary Annual Bonus depending on company performance
• Fully equipped gym at head office – Health Checks, Gym Programmes, and Healthy Lifestyle Sessions 
• Extensive training and development opportunities 
• Enhanced Maternity, Paternity Pay
• In house Occupational Health Nurse
• Long Service Awards
• Vouchers to celebrate marriage, the birth / adoption of a child
• Comprehensive social calendar including but not limited to; Family Fun Day; Company Bowling, Christmas Party and various activities and sporting events throughout the year. 

As a successful candidate you will be able to demonstrate the following skills and experience:

• Minimum of 3 years experience providing secretarial support at Director level
• Sharp attention to detail and a high level of accuracy 
• Ability to communicate effectively at all levels 
• Discreet and professional working approach 
• Competent use of all relevant software: including Gmail, Google Apps and Microsoft Office

Weston Homes Plc are a residential developer prominent across Greater London, Essex and the surrounding areas within the South East of England. We call ourselves ‘opportunists’, we have everything in-house, which puts us in the driver’s seat. Our developments are all bespoke from new build residential, regenerations, traditional build through to refurbishment projects.

We’re proud to say we’ve recently won 5 industry awards for the the second consecutive year, we are proud to have received the Gold award for ‘Best Medium Housebuilder’, plus Gold award for ‘Best Sustainable Development’ – Abbey Quay, Barking,  Silver award for ‘Best Starter Home’ – Springfield Park, Maidstone. 

Our people are our greatest asset, we not only build homes for life – we build careers for life.